Elite Tournaments

Job Title: Event Operations Associate 

Job Code/ Req#: Operations2025
Department/Group: Operations Department
Travel Required: Occasional – Around 25%
Reports to: Operations Manager  
Position Type: Full-Time – Salaried
Location: West Friendship, MD 
Salary Range: $35,000-$40,000+ /plus benefits 
Date posted: 2/25/2025
Posting Expires: 3/25/2025
External posting URL: www.elitetournaments.com/employment
Applications Accepted By: ELECTRONIC APPLICATIONS ONLY: EMAIL, MAILED, OR FAXED APPLICATIONS WILL NOT BE ACCEPTED

JOB SUMMARY
The Event Operations Associate will assist the Chief Operating Officer and Operations Manager with the planning and execution of all Elite Tournaments events. This position encompasses a wide variety of planning and management responsibilities while maintaining a high level of customer service through the progression and completion of the events. Main responsibilities for this position include maintaining a safe work environment in the warehouse, providing inventory control and distribution management of equipment for events, and projecting supplier needs and placing corresponding orders. 

RESPONSIBILITIES:

OPERATIONS

• Provide on-site event and venue management during tournaments and events
• Develop Project Management Plan, Communication Plan, and Risk Management Plan for assigned events
• Project out, prepare, and stage all equipment needed for Elite Tournaments events; safely and efficiently pack vehicles
• Evaluate equipment both pre and post event to ensure the items are in proper working condition, while also keeping an updated inventory throughout the year
• Manage inventory and distribution of all equipment to include Elite-owned and client-owned items
• Assist with the management and maintenance of all company owned vehicles, golf carts, and trainers to include scheduled maintenance and upkeep
• Ensure that warehouse and corresponding equipment storage areas are in working order and are well-maintained
• Conduct facility site visits and maintain database of facility assets and operational details
• Connect with suppliers to establish and maintain effective ordering timelines
• Oversee ordering of portable restrooms and dumpsters in coordination with supplier and client; ensure client’s payments are made to supplier in timely manner
• Project needs for all IT equipment used and required for upcoming events; distribute accordingly based on recommendations from operations lead
• Maintain accurate inventory and maintenance schedule for all IT equipment
• Other duties as assigned

COMMUNICATION

• Connect with appropriate stakeholders regarding venue requirements for designated events
• Coordinate operational needs and requirements with clients for assigned events
• Project and assign full-time staff week-of site visits for facilities to be used for upcoming events; follow-up for any notes/issues and communicate to operations lead
• Coordinate rental pick-up/drop-off of tournament items (i.e. goals, corner flags) from local soccer clubs
• Organize pick-up/drop-off of donations for partnered non-profit organizations per request from the Senior Director of Marketing

ADMINISTRATION

• Forecast and track consumable expenses for all events and record in appropriate ledgers
• Update field loading chart with information from corresponding site visits
• Train full-time staff in warehouse safety, trailer driving/hitching safety, packing vehicles, etc.

QUALIFICATIONS & EDUCATION REQUIREMENTS

• Extensive knowledge of the youth sports landscape and particularly the youth soccer and lacrosse tournament club, sector, and demographic in the United States.
• Superior oral and written communication skills
• Effective organizational skills for management of multiple tasks
• Bachelor’s degree in Sport Management or related discipline
• Experience in operation of sporting events, leagues, facilities, and/or professional teams

PREFERRED SKILLS

• Advanced knowledge of products in the Microsoft Office Suite
• Experience with Adobe Creative Suite software
• Knowledge of GotSoccer, GotSport, and LeagueApps software applications
• Knowledge of basic finance practices for budget management
• Experience with managing and operating a fleet of vehicles, golf carts, and trailers (open and enclosed)

ADDITIONAL REQUIREMENTS

• Ability to lift 50 pounds
• Ability to work weekends, irregular hours, and travel as needed
• Valid driver’s license and safe driving record
• Reliable transportation
• Employment contingent upon successful completion of a background check